Benedict Group is an innovative foodservice company focused on automating industry processes. Modern technology is at the heart of its restaurant operations. From the very beginning, the company aimed for full digitalization, leading to the elimination of traditional roles such as invoicing and document preparation. Today, all accounting documents are processed electronically, reducing manual work, minimizing errors, and saving employees valuable time.

The Problem

Digitalization has been a priority for Benedict Group from the start. The company integrated modern technologies into its accounting processes as much as possible. However, as operations expanded, the increasing number of accounting documents required extensive managerial involvement, causing delays. The most challenging aspect was preparing documents for bulk payments.

Process before Digitoo.ai

• The invoice arrived either in paper or electronic form.
• The details were manually entered into the accounting system.
• Approval took place in external software and required subsequent manual verification.
• Payments were made using QR codes, with each invoice handled separately.

Benedict Group sought to streamline the process and, more importantly, simplify data preparation for bulk payments. This led to their decision to implement Digitoo.ai in 2023.

Process After Digitoo.ai Implementation

• Invoices are received electronically and automatically forwarded to Digitoo.ai.
• Digitoo.ai extracts the necessary data instantly, eliminating manual data entry.
• After managerial approval, bulk payments are automatically generated.
• With planned integration into the banking system, the entire process will soon be fully automated, from invoice receipt to final payment.

Results

• Benedict Group is estimated to save 240,000 CZK annually, cutting 6 hours per week for managers and 50 hours per month for document preparers.

• Faster Processing – Manual document handling has been completely eliminated.

• Error Reduction – High-accuracy invoice extraction through Digitoo.ai significantly decreases mistakes.

• Enhanced Efficiency – The entire process is now more streamlined and automated.

"Personally, I hardly noticed the implementation, which just confirms that it went smoothly without any issues or the need for management intervention." - Martin Herold, CEO of Benedict Group

Next steps

With Digitoo.ai, bulk payments are now automatically generated. Moving forward, Benedict Group aims for full integration with banking systems and is actively working toward this goal.