Miroslava Nebuželská, CEO of 22HLAV, is not only an auditor with decades of experience but also a person who believes that accounting can be truly enjoyable. In the webinar Transforming to Modern Accounting, she shared her insights and demonstrated how modern technologies are changing the way accountants work and, most importantly, how they enable them to focus on tasks that they truly enjoy.

Why is it important to enjoy your work?

“Accounting isn’t just about routine data entry. It’s work that should bring joy and purpose. When we enjoy what we do, it reflects in the quality of our work and our approach,” says Miroslava.

According to her, accountants shouldn’t spend their time on tedious tasks that machines can handle. Modern tools like Digitoo help eliminate routine work, freeing accountants to focus on more important tasks such as data interpretation and strategic decision-making.

Key Takeaways from the Webinar:

Process Change: Technology Alone Isn’t Enough

One of the most important points discussed in the webinar was the emphasis that introducing new tools alone is not enough.

“When you just install a system and leave users to figure it out, the results won’t be good. Tools work well only when you also change the processes,” Miroslava points out.

What does this look like in practice?

• New Tools Require New Procedures: Introducing a system like Digitoo.ai means adjusting the entire document processing workflow, from uploading to approval.
• Clear Roles and Responsibilities: Every team member must understand their role. For instance, who uploads documents, who approves them, and who checks their accuracy.
• Communication and Training: It is essential for employees to know how to use the tool and, most importantly, why it should be used. Support from leadership and team involvement are crucial.

“Technology is just half of the success. The other half is about the people and how they approach the work. When you combine both, the results will surprise you,” adds Miroslava.

How Process Changes Can Look in Practice

Miroslava shared a specific example from the webinar:

1. Document Uploading: Who is Responsible?

Old Practice: Documents were often physically handed over to the accounting department in boxes or binders. This process was time-consuming, prone to errors, and often led to delays in accounting outputs.

New Practice: Anyone who first receives a document (e.g., an employee at a branch) immediately uploads it:

• Through a mobile app: Simply take a photo of the receipt.
• Via email: A supplier’s invoice is directly forwarded into the system.
• Automated forwarding: Suppliers send invoices directly to Digitoo.

Result: Documents are immediately in the system, minimizing the risk of loss, duplication, or errors in transmission.

2. Document Approval: Digital and Uninterrupted

Old Practice: Document approvals were done on paper or via email, often with significant delays. Important documents could get lost in overloaded email inboxes.

New Practice: Systems like Digitoo enable digital approval processes:

• Automated rules: For example, invoices under 10,000 CZK are approved by the team leader, while those over that amount go to the financial director.
• Notifications: Approvers are alerted by email or mobile app.
• Quick action: Approvers can approve or return a document with a single click.

Result: Approvals happen quickly and transparently, without reliance on physical presence.

3. Automated Payment Matching: No More Manual Entry

Old Practice: Bank statements were manually downloaded, and payments were matched manually in the accounting system, which was time-consuming and error-prone.

New Practice: Tools like Dativery or Abraflexi:

• Automatically download bank statements every hour.
• Match payments with invoices: If the match isn’t clear, the system flags it for manual resolution.

Result: Accountants focus only on problematic items, while the majority of work is automated.

4. Eliminating the Paper Cash Register

Old Practice: Cash receipts were paper-based and often manually transcribed. Cash transactions were slow, and receipts were prone to being lost.

New Practice:

• Employee cards: Employees use company cards (e.g., via the DirectFidu system), eliminating the need for handling cash.

• Digital receipt upload: Receipts are immediately uploaded into the system via a mobile app.

Result: Reduced errors, saved time, and better oversight of cash transactions.

5. Access to Real-Time Data

Old Practice: Accountants could only access data after a period-end close or by manually exporting data. For managers, this meant delays in decision-making.

New Practice:

• Shared platforms: Tools like Google Workspace allow managers and accountants to access up-to-date data.

• Automated reports: Data is updated in real time, and managers can immediately see financial overviews.

Result: Faster and more informed decision-making.

The Key to Success: Changing the Mindset

Miroslava emphasizes that introducing technology is not enough on its own. Successful accounting transformation requires:

• Team Involvement: Everyone must understand their role and how they contribute to the new process.
• Continuous Review: The processes you implement should be evaluated and adjusted according to the company’s needs.
• Leadership Support: Without clear backing from the top, change is likely to fail.

“Change isn’t just about technology. It’s about the people who need to understand that the new process will help them save time and do work that they will enjoy,” concludes Miroslava.

Why Accounting Digitalization Matters

1. Digitalization: Saving Time and Nerves

Goodbye paper! Digitalizing accounting not only saves space but also simplifies work. Electronic documents can be easily shared with colleagues, searched quickly, and stored all in one place.

“Paper documents stored in cabinets are unappealing. When everything is converted to digital form, not only do we simplify our work, but we also ensure that we can access the right information quickly,” explains Miroslava.

2. Automation: Ending Routine, Beginning Meaningful Work

One of the greatest benefits of modern systems is automation. No more manual data entry from invoices or complicated approvals. Systems like Digitoo can handle:

• Invoice data extraction using AI.
• Automatic invoice approval according to set rules.
• Integration with accounting software to ensure smooth operations.

“No one looks forward to work that doesn’t fulfill them. When a machine takes over the routine, we can focus on what really matters and what we enjoy,” adds Miroslava.

3. Collaboration: Accountants Are No Longer Alone

Gone are the days when accountants sat alone among piles of paper. Today, accounting is a team effort supported by modern tools:

• Shared platforms like Google Workspace make communication and information exchange easier.
• Transparent processes ensure everyone knows their tasks, speeding up workflow.

Miroslava underscores: “Collaboration is key to success. When everyone knows their responsibilities and has access to the right data, everything runs more smoothly.”

4. Technologies That Make Work Enjoyable

Modern tools are not only about simplifying work—they help accountants feel genuinely useful. Miroslava recommends focusing on systems that:

• Are user-friendly, such as Digitoo, DocuSign, or Abraflexi.
• Allow automation because time is the most valuable asset we have.
• Are adaptable, as each company has its own needs.

How Modernization Changes the Role of Accountants

Introducing digitalization and automation doesn’t mean accountants will lose their jobs. Quite the opposite. Thanks to modern tools, their role evolves:

• Accountants are no longer just “data enterers” but analysts and advisors who bring real value to the company.
• They have time to focus on more complex tasks that require expertise.
• Instead of routine work, they can improve processes and contribute to strategic decision-making.

“Automation isn’t about replacing people. It’s about enabling people to do what they enjoy and focus on what truly matters,” concludes Miroslava.

What to Take Away from the Webinar

If you’re an accountant, think about what you enjoy most about your job and what frustrates or slows you down. Maybe it’s time to move forward. Modern technology can help you save time, reduce stress, and improve the quality of your work. As Miroslava says: “Accounting can be efficient, yet still enjoyable.”

If you’re considering modernizing your accounting processes, remember:

• Start with the processes: Map out how your accounting works now and identify weaknesses.
• Engage the team: Everyone must understand their role and the benefits of the new technology.
• Learn and adapt: Technology evolves, and processes should evolve with it.

“Tools are like good shoes—they need to fit to make the journey easier. But the journey itself depends on you,” concludes Miroslava.