Digitoo: Reducing the risk of losing important documents

Almost every manager, and especially accountants, have experienced the chase for lost documents. However, unlike adventurous movies, this chase is not entertaining for either party; it simply consumes their time and nerves. That's why we've configured Digitoo to ensure an efficient process that prevents document loss, making it easy for anyone working with invoices to always find them in one place.

Documents are automatically uploaded to Digitoo

All invoices and other documents can be sent to your dedicated Digitoo email, from which they are automatically uploaded into the tool. You can inform your suppliers to send invoices in electronic format to the specified email, or you can forward them after receiving them in your work email. If your employees provide receipts for expenses like fuel or store purchases, just instruct them to scan or take a photo with their mobile phones and send it to the Digitoo email. The tool can handle not only invoices but also scanned receipts.

The system reads and prepares invoices for accounting upon upload

Immediately after uploading, Digitoo reads and categorizes invoices and preparing them for accounting. Managers don't have to waste time on calls and emails about missing documents, which they would then have to track down. Everything is available in one place, where invoices can be reviewed and approved with a single click. Accountants can be confident that they won't have to chase after documents, they will find them ready in the tool. After manager approval, all that's left is to review and account for them with a single click.

Access to invoices is immediate and in real-time

The digitization of invoices not only prevents their loss but also enhances real-time tracking. Accountants no longer reach invoices just before the financial close or when sending VAT reports, and managers can see the company's expenses in real-time without having to obtain data through accountants, which can cause delays.

Did you know that every lost invoice costs you extra money? The process of digitalization and avoiding the search for missing documents will save you money. If you want to know how much digitalization with Digitoo will benefit you, try our calculator and compare the costs of processing paper-based and digital invoices.